J&R Roofing Ltd – Privacy Policy

1. Introduction

J&R Roofing Ltd (“we”, “us”, “our”) values your privacy and is committed to protecting your personal data.

This Privacy Policy explains how we collect, use, store, and protect personal information from our clients, contractors, and employees in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By providing your personal information to us, you consent to its use as described in this policy.

2. Who We Are

J&R Roofing Ltd

Based in Portsmouth, England, we specialise in single ply and liquid roofing across commercial and residential projects nationwide.

For any questions regarding this policy or how we handle your data, please contact us:

Address: J&R Roofing Ltd, 4 Cross Way, Havant, PO9 1NG

E-mail: j.r.roofing@outlook.com

Tel: 07539525035

3. Information We Collect

We may collect and process the following types of personal information:

From Clients:

Name, company name, address, email, and phone number

Project details and correspondence

Invoicing and payment information

From Contractors & Employees:

Full name, address, contact details, and emergency contact information

Bank details for payment processing

Proof of identity, right-to-work documentation, and relevant certifications (e.g., CSCS Card, SSSTS, Manual Handling, etc.)

Health and safety records and training information

Attendance, performance, and payroll information

4. How We Use Personal Information

We use personal data to:

Manage client projects and provide roofing services

Administer contracts and payments for contractors and employees

Maintain accurate financial, tax, and employment records

Communicate with clients and suppliers regarding ongoing and future work

Comply with legal and regulatory obligations (e.g., HMRC, health & safety)

We will only use your data for the purpose it was collected and will not share or use it for unrelated activities without your consent.

5. Legal Basis for Processing

We process personal data under the following legal bases:

Contractual necessity – to perform contracts with clients, contractors, and employees

Legal obligation – to comply with financial, tax, and employment laws

Legitimate interests – for effective business administration and communication

Consent – where specific permission has been granted (e.g., marketing updates)

6. Data Sharing

We may share limited personal information with:

HMRC or other regulatory authorities (where legally required)

Accountants, payroll processors, or insurers supporting our operations

Clients or site managers (for access, safety, or project coordination purposes)

We never sell or rent personal data to third parties.

7. Data Retention

We only keep personal information for as long as necessary to fulfil the purpose it was collected for, including:

Project records: up to 6 years after completion (for warranty and legal reasons)

Employee and contractor records: up to 6 years after leaving

Financial records: as required by HMRC (usually 6 years)

After this period, data is securely deleted or destroyed.

8. Data Security

We take appropriate measures to protect personal data, including:

Secure storage systems with restricted access

Password-protected devices and encrypted communications

Regular review of data handling and retention procedures

Confidential disposal of paper records

9. Your Rights

Under data protection law, you have the right to:

Access the personal data we hold about you

Request correction of inaccurate or incomplete information

Request deletion of your data (where applicable)

Object to or restrict processing in certain circumstances

Withdraw consent at any time (where applicable)

To exercise any of these rights, please contact us at:

j.r.roofing@outlook.com

10. Cookies (for website use)

If you visit our website, we may use cookies to enhance user experience, analyse site traffic, and improve functionality. You can disable cookies in your browser settings at any time.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect legal, operational, or company changes. Any updates will be posted on our website or made available upon request.

Last updated: 10.11.25

12. Contact Information

For questions, requests, or complaints regarding your personal data, please contact: